Any free online scheduling tool can help entrepreneurs immensely. Entrepreneurs are some of the busiest people around. They are constantly on the go, whether mentally or physically. Entrepreneurs spend every day thinking up new ideas and creating processes to put into action as they hustle to build and grow.
A lot of an entrepreneur’s time is, sadly, spent unwisely. One of these needlessly time-consuming tasks is scheduling appointments. An entrepreneur meets with many people – suppliers, quality control contractors, business managers, workers, clients… the list goes on. Getting these appointments all nicely scheduled is not easy to do. A free online scheduling tool allows entrepreneurs to free up their time. It provides an accessible and clear overview of what time is available to them. It also takes note of where and with whom the appointment is set to take place.
Many a free online scheduling tool is available to entrepreneurs. Few, however, have the capacity to keep up with an entrepreneur’s lifestyle and really free up their time.
The Best Free Online Scheduling Tool
Calendly is a free online scheduling tool that stands at least one cut above the rest. Calendly changes the way you schedule, as their tagline proudly claims. It is a very simple tool that packs powerful features.
Calendly is a no fluff, user-friendly scheduling software that is designed to save time. Gone are the days of using email tags to keep track of appointments or playing phone tag to get someone on a call. No more leaving social media messages to reach out, or relying on voicemail in the hopes that your contact will be free at the time you specified.
Below, we take a look at some of the specific reasons why this is THE free online scheduling tool for entrepreneurs.
Entrepreneurs can use Calendly as a support tool to help them improve service quality as they save time. Calendly brings entrepreneurs and their contacts together immediately to get a date and time down.
Choose Your Appointment Durations
Calendly users can select what kind of event slots they want to set up. The standard event durations are 15 minutes, 30 minutes and one hour. There is even an option to set up a custom meeting type. The free account allows only one event type selection, but this should suffice for most needs.
Easy Link for Immediate Scheduling
Calendly gives every user a personalized link. It’s never difficult to know who you are trying to schedule with when you have this link. You can even get an embed code right from your dashboard that you can use on your website.
When someone clicks on your Calendly link, they go straight to the Calendly page where they can see the available dates and times.
It starts from the earliest available date, and scrolls right to see more available dates in the future. It scrolls back, too, so people can easily scan for the best date.
Once a date is selected, Calendly shows the page for available time slots. This also starts with the earliest available slot, so it’s really convenient.
In the adjacent screenshot, you can also see where the user has blocked off certain time slots. This is the “buffer” feature of Calendly that you can set to give you time to prepare, do other scheduled tasks, leave free for travel time, etc.
Calendly then sends each participant an email notification. Within as little as a minute, the appointment is all set up and everyone is on the same page.
This is just a taste, so make sure to browse to learn more about the Calendly’s features.
Calendly easily integrates with a lot of other tools that have proven very useful for busy people. Here are some examples from their website:
You can link to Zapier to trigger actions in other apps after someone schedules or cancels a Calendly event with you. Zapier also has support for over 500 other apps like Hubspot, ActiveCampaign and Zoom.
Salesforce is a very common eCommerce tool that automates much of the process – another time-saving app. Calendly integrates with Salesforce so you can automate even further. Salesforce records get updated in real time when new Calendly meetings are scheduled.
Stripe can be set to collect payments when an appointment is scheduled to facilitate smoother billing by providing this very simple step. You can also be ensured as a business owner that the people you are meeting with are up-to-date with payments.
If you need to share screens and files in a more convenient way than the usual Skype video calls, you can integrate GoToMeeting. This will have Calendly include automatically generated GoToMeeting details when a new Calendly event is scheduled.
Calendly instantly syncs with email to send you and invitees a notification of scheduled appointments, but it can also integrate with Google Calendar. If you are using a Gmail address or have your business email on Gmail, this option is available. A new feature that has just been added to Calendly is syncing cancellations. When your Calendly event is cancelled, Google Calendar will automatically update so you don’t have to go in and manually cancel it.
Set Up Calendly
Calendly is really easy to set up:
- Go to https://calendly.com/signup and enter your email address. It’s best to use the business email address that you usually use to contact clients with. If you want to integrate with Gmail and Google Calendar, a Google mail setup is best.
- If you are using a Gmail address, the process is made even simpler. You can simply sign up with Google in one click. Calendly will import all the settings it needs for a seamless experience. Make sure that you are logged in to your Gmail account before you begin. If you want to set up your account with an email, your name and a password, you can do that, too.
- If you have opted for the password signup, you will be asked to verify your email address before your account can be set up.
- Once confirmed, you will go to a page where you can set up your basic details.
- Then you can connect the calendar that you want to use to sync your events.
- After that, you can start editing your event types to customize them. You can set how you want people to be able to book events, what information fields you want them to fill out, and what notifications you want to get. You can also add custom links to your invitations to share access to sites that you will be using during your meetings. This is where you can also integrate Stripe to accept and collect payments through your event.
You can also use Calendly’s Quick Start guide to help you get everything set up so that it works properly. A lot of options are available on Calendly, and you are a busy entrepreneur, so you can use this to help you target the most important settings first.
Calendly is really an awesome free online scheduling tool, and you will see what we mean when you join the millions of people who use Calendly to take scheduling off their minds.